From: Salim Adib [mailto:email@example.com]
Sent: Thursday, October 27, 2016 11:21 AM
To: Asma Shihab
Subject: New elections for Regional Councilor
Dear Mme Asma
Kindly circulate to our IEA-MENA list these two documents from IEA President, Dr. Valerie Beral, regarding new Council elections to be finalized before the International Conference in Japan in August 2017. Please see below the call for abstracts and information about travel awards to junior epidemiologists interested in presenting their papers there.
I will be running again for a second term. According to rules and regulations, one can be regional Councilor for a maximum of 3 consecutive terms, each of 3 years. I would like to encourage other regional IEA members to manifest their interest in running for the position, to allow some healthy competition. It would be nice to hear from other members who are willing to carry the burden for a term.
Call for nominations for IEA Councillors 2017-2020
The IEA is seeking nominations for Council Members, which will become vacant in August 2017, at the time of the IEA World Congress of Epidemiology in Saitama, Japan (http://wce2017.umin.jp/welcome/index.html):
Nominations are requested of the following positions:
7 Regional councillors, respectively for the African Region; Eastern Mediterranean Region; European Region; Latin America and Caribbean Region; South East Asia Region; North America Region; and Western Pacific Region
Any IEA member may submit names of candidates President Elect, Secretary, and Treasurer to the Nominating Committee. IEA members may submit nominations for regional councillors for their own region only.
Those nominating candidates must ensure that:
· the candidate is aware of their responsibilities as IEA Councillors and of the tasks they are expected to carry out, that can be found on the IEA Handbook (http://ieaweb.org/wordpress/wp-content/uploads/2015/04/IEA-Handbook-2015.pdf)
· the candidate is committed to accept the mandate if elected
· the candidate is a current IEA members
Nominations should specify:
· name and address of the candidate and summarize briefly
· current affiliations of the candidates
· professional curriculum
· past and present involvement in IEA activities
· past and present involvement in national epidemiological societies.
The Nominating Committee will treat in strict confidence any comments proposers may wish to add.
Nominations must be submitted to Peter Kralka, IEA Account Executive (firstname.lastname@example.org) by 31 December 2016.
Electronic voting by the entire IEA membership will take place during February 2017.
Notes concerning the Nominating Committee for IEA Councillors 2017-2020
According to the IEA Handbook the Nominating Committee should comprise 4 people (the names were agreed at the last IEA EC meeting).
· a current member of Council (Valerie Beral, European Region)
· a former member of Council (Mauricio Barreto, Latin America and Caribbean Region)
· one who has never been a member of Council: (Lianne Parkin, Western Pacific Region)
· another member (David Wegman, North American Region)
The Nominating Committee should aim to have at least two candidates for each post and each region, ensuring as much as possible that there is diversity in terms of country gender and career stage. Candidates may include the current councillors if they have not served the maximum of three terms.
Current Councillors who wish to continue with their mandate may submit their own names, provided they have served fewer than three terms of office. However, at least one other name should be provided for each post. The President may not submit his/her own name, as the post is for one term only.
It is usual that the current member of Council is the Chairman of the Nominating Committee and that the position is held by the immediate Past President, who together with the President and President Elect, will have overall responsibility for the elections. Given that there is currently no Past President Valerie Beral and David Wegman will act as Co-Chairmen.
The Co-Chairs of the Nominating Committee shall inform the Executive Committee of the nominations for councillors by January 2017. After approval by the Executive Committee the President will inform all Councillors of the nominations. Electronic elections will be held during February 2017.
After the ballots the President will write to all candidates informing them of the results and the Secretary will inform all Councillors of the result of the ballot, omitting the number of votes cast, which will be made available to Councillors at the next WCE.